Resignation Letter template.

A resignation letter gives your employer formal notice that you are leaving, states your last working day and keeps the relationship professional for references in the future.

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Resignation Letter template example on professional letterhead

When to use it

Leaving for a new job
Giving contractual notice
Resigning while offering a handover

What's included

Branded letterhead with logo and contact details
Subject line: FORMAL NOTICE OF RESIGNATION
Summary box: Employee Name, Current Position, Notice Period, Last Working Day
Signature block and company seal

How to adapt this resignation letter

Before you write

Check your contract's notice period and who must receive written notice.
Choose a proposed last working day and a practical handover offer; confirm any agreement to leave early separately.

A practical example

For a routine departure: I am resigning from my role as project coordinator. My proposed last working day is 14 October 2026. Please confirm the date and handover arrangements.

Common mistake to avoid

Do not leave a relative phrase such as two weeks from today beside a conflicting calendar date. Do not promise a shorter notice period without agreement.

Before you send

The employee name and signature must match. Ask for confirmation of receipt and the agreed last working day, and retain a copy.

Fictional sample details are starting points to replace. Letter Studio formats documents; a logo, signature or stamp does not verify their contents or confer authority.

Sample text

Resignation Letter example

This is a fictional example. Highlighted words use your editor details; replace all other sample names, dates, figures and bracketed instructions before sending.

Subject: FORMAL NOTICE OF RESIGNATION

Dear [Manager Name],

I am writing to formally notify you of my resignation from my position as Senior Solutions Architect at Vertex Global Technologies, with my last working day proposed as [Last working day]. Please confirm the date against my contractual notice period.

This decision was not made lightly. After careful consideration, I have decided to pursue a new professional opportunity that aligns closely with my long-term career objectives.

I want to express my sincere gratitude for the opportunities, mentorship, and support I have received during my tenure. I am fully committed to ensuring a smooth and professional transition. I am happy to assist with training my replacement and completing all pending projects before my final working day.

Thank you once again for the rewarding experience and professional growth this role has provided.

Employee Name: Elena Rostova
Current Position: Senior Solutions Architect
Notice Period: [Contractual notice period]
Last Working Day: [Last working day]

I wish the entire team continued success and growth.

Yours sincerely,
Elena Rostova

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Guide · 3 min readHow to write a resignation letterRead the guide

FAQ

Resignation letter questions.

What should a resignation letter include?

A good resignation letter clearly states employee name, current position, notice period, last working day, along with the date, recipient details, a clear subject line and a signature. This template includes all of them, ready to edit.

How much notice should I give when resigning?

Follow the notice period in your contract; two weeks is common in the US, while one month or more is common elsewhere. State your last working day clearly in the letter.

Do I need to explain why I'm leaving?

No. A short, professional resignation letter only needs your intention to resign, your last working day and a thank-you. You can discuss reasons in an exit conversation if you wish.

Is this resignation letter template really free?

Yes. The resignation letter template is free to use, with no watermark and no limits on downloads.

Can I add my logo, signature and company stamp?

Yes. Upload your logo, draw or upload your signature and add an company seal or stamp. Everything is placed on the letter automatically and stays sharp in the PDF.

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