Job Offer Letter template.

A job offer letter formally offers a candidate a position and summarizes the key terms: title, compensation, start date, reporting line and conditions of the offer.

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Job Offer Letter template example on professional letterhead

When to use it

Extending an offer after final interviews
Confirming terms agreed verbally
Internal promotions and transfers

What's included

Branded letterhead with logo and contact details
Subject line: FORMAL OFFER OF EMPLOYMENT
Summary box: Position Offered, Reporting To, Start Date, Annual Compensation, Employment Type, Work Location
Signature block and company seal

How to adapt this offer letter

Before you write

Confirm the approved role, pay currency and frequency, work location and start date.
List genuine conditions of the offer and explain how and when the candidate can accept.

A practical example

Write an annual salary as a gross amount with its currency and pay frequency. If references are a condition, state that explicitly rather than hiding it in a general welcome paragraph.

Common mistake to avoid

Do not promise benefits that have not been approved or leave remote-working arrangements implied. Acceptance can create obligations under local law.

Before you send

Match the letter to the employment contract, benefits policy and local written-statement requirements. Have HR approve it before sending.

Fictional sample details are starting points to replace. Letter Studio formats documents; a logo, signature or stamp does not verify their contents or confer authority.

Sample text

Job Offer Letter example

This is a fictional example. Highlighted words use your editor details; replace all other sample names, dates, figures and bracketed instructions before sending.

Subject: FORMAL OFFER OF EMPLOYMENT

Dear Mr. Miller,

We are delighted to extend this formal offer of employment to you for the position of Senior Solutions Architect at Vertex Global Technologies.

After a rigorous and thorough evaluation process, we are confident that your skills, experience, and professional profile represent an excellent match for this role and our organizational culture.

This offer is contingent upon the satisfactory completion of a standard background verification and reference check. Please review the enclosed terms carefully and confirm your acceptance no later than five (5) business days from the date of this letter.

We look forward to welcoming you to the team and are excited about the contributions you will bring to our organization.

Position Offered: Senior Solutions Architect
Reporting To: Chief Technology Officer
Start Date: October 1, 2026
Annual Compensation: $145,000 USD per annum
Employment Type: Full-Time / Permanent
Work Location: New York, NY (Hybrid)

Please sign and return a copy of this letter to confirm your acceptance.

Congratulations and warm regards,
Elena Rostova

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Guide · 3 min readWhat to include in a job offer letterRead the guide

FAQ

Offer letter questions.

What should a job offer letter include?

The job title, start date, salary and pay frequency, working hours or location, reporting manager, key benefits, any conditions such as background checks, and a deadline for accepting.

Is a job offer letter the same as an employment contract?

Not always. An offer letter summarises the key terms and invites acceptance, while a full employment contract sets out detailed terms. In some places a signed offer letter can itself form a contract.

Is this offer letter template really free?

Yes. The job offer letter template is free to use, with no watermark and no limits on downloads.

Can I add my logo, signature and company stamp?

Yes. Upload your logo, draw or upload your signature and add an company seal or stamp. Everything is placed on the letter automatically and stays sharp in the PDF.

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